Six features most important for running your fleet efficiently

Any organisation running a homogenous or heterogeneous fleet of vehicles and Fleet Managers of various transport companies are very aware a fleet management system is indispensable to ensure operations run efficiently, productively and cost-efficiently. Six most important fleet management system features are important. Let us see how they benefit in running a fleet as below.

The GPS Fleet Tracking System. The GPS enabled tracking device installed in fleet vehicles, allows you to access real time location and its movement live. The information generated by this telematics system will provide you crucial data regarding the journey and the routes taken, besides many other details, like vehicle speed, directions taken, idling time, stoppage time, etc. By analysing these factors you can increase the efficiency of you fleet which will also improve customer service.

Trigger Alarms & Notifications. A very useful feature that the fleet management software offers is the activation of alarms and notifications that can be customised and automated. For instance, the alarm can be set for over-speeding or over-heating, such that the moment the parameter reaches a set limit, it will automatically trigger an alarm that will be sent to the assigned recipients. Incredibly useful to companies to respond quickly.

Analyse Driving Behaviour. Another useful feature that benefits the company, is the GPS enabled fleet management system’s ability to analyse driving behaviour based on parameters like, harsh braking, sudden acceleration, over-speeding and long idling time among others. The feedback can be immediately assimilated and the outcome sent to the driver and others involved. This will tend to reduce maintenance and fuel costs, violations and downtime, with improved driver behaviour and safety.

Journey and route planning. The time taken and distance travelled by vehicles make up running costs of the fleet. Therefore, optimise the routes taken by planning and anticipating coming events. This feature helps monitor the execution of the journey undertaken. It helps to reduce fuel consumption and idling, to help improve productivity, delivery, arrival times and the customer experience. The GPS tech gives real-time benefits in geo-fencing your fleet’s operations.

Maintenance Cost Management. Manage actual utilization and maintenance of the fleet with the Fleet Maintenance software module. Avoid hidden costs with recurring vehicle maintenance by using the GPS Vehicle Tracking and monitoring system to record maintenance history and manage maintenance digitally. Set maintenance schedules, inspection dates and other statutory requirements via the app. Compare costs incurred by your different vehicles in your data base, to plan, forecast and reduce maintenance costs.

Fuel Cost Management. The fuel management module is a key feature of the software, as fuel remains the most important (recurring) cost in running the fleet. Fuel efficiency is crucial in calculating average consumption per vehicle over a time period. Use the module to monitor fuel levels 24×7, during the refuelling and draining of each vehicle in the fleet. It can help identify (or warn about) theft or loss (fuel leaks). The FMS software enables you to plan a budget for your moving assets.

Find out how Trinetra Wireless’ versatile web-based fleet management system, with mobile app integration, can cut costs and improve efficiency. All information needed is on our website – Place an enquiry here and we’ll contact you. You can also ask for a demo and we are ready to support your enquiry with a product demo.

Key factors that affect the cost of managing your fleet

Key factors that affect the cost of managing your fleet

For fleet owners and Fleet Managers strive in reducing costs in running the fleet, which is key to making better profits. Therefore, many fleet management organisations adopt a fleet management software (FMS), discarding the legacy (manual) systems, to increase efficiency and monitor cost of ownership of a fleet.

Fleet cost management is a challenge and it directly impacts profitability and so do fluctuations in prices. By using a FMS software, the cost of ownership can be analysed with the help of data that can be saved and used in a cloud-based system.

Find out the total cost of ownership (TCO). Calculate to find out your Total Cost of Ownership to help you make data-based decisions to manage your fleet. Consider your fixed costs and variable costs to calculate TCO and use the cloud-based FMS software to determine your total spend and to control variable expenses. Tracking will help in preventive maintenance and forming a vehicle replacement strategy. Repost can be automatically generated from the data captured.

Streamline your Maintenance Schedule. Take steps proactively for preventive maintenance, to reduce downtime. Schedule periodic service stops for check-up, oil change, part replacement, etc. The software will help with regular notifications / reminders. Maximise uptime and prevent unnecessary expenses by integrating service reports to the FMS software. The data will be useful for analysing maintenance of individual assets.

Manage fuel costs. Fuel being the largest expense of fleet operations, ways to reduce it is crucial. Track fuel purchase to determine cost per mile and to forecast for the future. Use the software to monitor each asset’s fuel usage.

Control the Parts Inventory. The challenge is to keep enough inventory on hand for necessary parts against unnecessary parts storage. Parts inventory make up one third of costs of maintenance and occupies store space too. Use the FMS software to tag and assign parts to work orders. The data over time will enable you to acquire the right part at the right time.

Keep the right fleet size. The FMS software will help you in optimising the utilisation of your fleet. Knowing the right size to keep helps in controlling fuel, maintenance and other costs. It helps in getting a better ROI. Analyse and optimise fleet utilisation and size to gain maximum efficiency of assets.

Plan Replacement of Vehicles. Your fleet management software can identify the assets that are underperforming or having higher downtime. Underused assets should be considered for selling off. They could add to unexpected and unplanned expenses too. So, plan timely upgrading of your fleet and opt for fuel efficient vehicles to benefit and meet regulations in the long run.

There are some real-time benefits of geofencing your fleet and its operations too. Find how Trinetra’s integrated fleet management system, with mobile app backup, can reduce costs and improve productivity. Find all info needed on our site – Place an enquiry online and we’ll get in touch with you. You can also request for a demo and we’ll be ready to help you see how our product works.

Geofencing can actually save your fleet lots of money

Geofencing can actually save your fleet lots of money

Fleet managers are always on the lookout to save money in fleet operations and GPS technology that helps in remote monitoring and tracking of vehicles, is a boon to them. With the help of this technology the geofencing API can help fleet managers define perimeters, which is also called geofences, which is used to surround the areas as needed. The device sensors detect accurately the location to keep track of vehicles. If the vehicle enters or leaves the geofenced area, a notification is automatically triggered. So, go for a fleet management software supporting geofencing. Monitoring the driver and vehicle becomes an automated affair and helps to save a lot of money.

Here are some of the real-time benefits of geofencing your fleet and operations.

Geofencing prevents theft. If a vehicle has a planned route and area of operation, once the vehicle goes outside the geofence, you’ll be alerted. If it is stolen and you can act quickly to recover it. It’s a kind of insurance policy against vehicle theft.

Tracking and monitoring benefits. Check on vehicles arriving and leaving the destined site, it keeps drivers on schedule and driver accountability, plus a real-time record of the driver’s progress.

Helps in time management and payroll calculation. Keep in track field technicians and those paid on hourly basis, on a virtual Timecard based on the job sites allocated. You can automate many of the processes to save time and draw reports.

Helps build business intelligence. Geofencing creates opportunity to generate more information that leads to key performance indicators and better decision making. Workflows can be streamlined and resources idle/underutilized can be deployed in quick TAT. Unauthorised work and other violations too can be detected to later draw useful reports for analysis.

The geofencing API allows you to define perimeters, referred to as geofences, which surround the areas of interest you specify. The software intelligently uses the device sensors to accurately detect the location of the device/assets in a battery-efficient way. The system is scalable and web hosted for easy access in real-time.

Find how Trinetra’s integrated fleet management system, with mobile app support, can help your asset’s improved productivity. Find details at our website – Leave us an enquiry online and we’ll to contact you. You can request for a demo and we’ll be ready to show you our product.

Benefit from efficient route planning and monitoring

Benefit from efficient route planning and monitoring

Fleet owners and companies have to be on the look out to keep operating costs down. They have to explore ways and means to cut cost of running the fleet and fleet monitoring along with route planning is one of the first and best step to optimise journeys and economise running costs.

Fleets of all sizes and scales have to ensure that the journeys are always cost-effective and time efficient to improve business performance Fleet managers have to chart journeys so as to travel shorter distances and yet maximise productivity. Intelligent route planning and monitoring are the key factors to optimize route journeys, increase productivity and offer better customer experience. This is where a Fleet Management System software comes into play. The Route Planning and Monitoring module is important for route management and better fleet utilisation for fleet managers. It also minimises fuel consumption, which is a major daily spend for the fleet company.

An important planning tool

The route being planned is a challenge to be done manually as innumerable stops and alternative directions taken. Therefore, an FMS tool for intelligently routing the vehicles’ journey using GPS tracking technology for monitoring deviation and position in real time is critical. It can process data recorded to generate numerous reports that can evaluate performance of vehicles and drivers. All details of stoppage, delivery times, departure and arrival times can be recorded to ensure customer satisfaction and repeat business. It helps in forward planning and for unexpected events too.

The benefits of the software

The application helps in complying to Service Level Agreements, regulations. The integrated mobile app can facilitate automatic generation of notifications and alerts, helping to manage and control routes in real-time and customer service. The GPS tech can also help in Geo-fencing the vehicles’ routes. You will be able It helps in better business planning.

An efficient fleet management software aims to provide you the insights to make everything clear, visible and understandable. It is installed to generate various types of data, which can be documented for offering different insights and for future review and audit.

Trinetra Wireless offers an integrated fleet management system, with customisation, that enables your fleet business to improve safety, efficiency and productivity. Place an enquiry online, and our team will contact you. Otherwise, you ask us for a demo. You can also visit our website for more information.

Build your intelligent FMS using IoT on a platform by Trinetra

The increasing use of IoT (Internet of Things) has become evident in the transportation and logistics industry, especially in locating and managing fleets. Experts project that IoT related tech will run into trillions of dollars, in turnover soon. This transformation has already started in areas of retail and manufacturing companies, as most have started an IoT project to modernise their operations.

By adopting the right IoT project, large and medium enterprises can now connect their operations allowing the tracking of their assets remotely and triggering alerts the moment something starts going wrong owing to the real time visibility of the assets/fleet via the system. Some of the benefits are- 1. Maximise uptime and reduce downtime, 2. Reduce fuel and maintenance costs, 3. Monitor routes and driving habits.

Right Hardware & Software

Developing an FMS suitable to your operations requires the right hardware (devices) and software. Trinetra offers the right kind of solution with mobile app support, to help all stakeholders involved in the project. Using Trinetra’s proven system gives you some inbuilt benefits. Firstly, you can easily customise a solution that suits your organisation specifically. Trinetra’s FMS software is flexible and scalable to meet future requirements, more so with rapid advances in IoT. Secondly you can integrate the system with your existing analytics platform to utilise the mass of data generated. In turn it helps to develop or better the existing business and explore new ones.

Build on Trinetra’s IoT platform

Trinetra’s modules can be engineered to include temperature sensors and accelerometers and any other sensors or IoT devices, to improve the scope of remote monitoring. it can be supported by a mobile app, SIM cards or cloud service Trinetra also provides firmware updates to fix any bug even after deployment on the field. Leverage telematics to track and monitor your assets, mobile or fixed.

Trinetra can easily launch your IoT project turning the challenge into a success. The software has experts to integrate it with platforms and systems. On the other hand, you will be building on a universal platform that has products tested across the industry. Improve productivity and profitability of moving assets using the system to optimise uptime, schedules and routes.
Find how Trinetra’s integrated fleet management system with software, can help your fleet’s productivity & safety. More info at our site – Please leave an enquiry online for us to contact you. You may also request for a demo and we’ll be ready to help.

Four useful ways to manage drivers of vehicles and safety better

Many fleet management systems mandatorily take care of maintenance and inspection schedules. But driver management is as crucial as other processes, as it affects the efficiency of the vehicle and safety of man and machine. Fleet managers should have a driver management strategy in place, that allows a comprehensive look at driver productivity and overall safety of the fleet.
This is why a GPS enabled Fleet Management System (FMS) like that provided by Trinetra Wireless, has a unique advantage. This FMS is a web-based software and is actively supported by a mobile application too. Driver Management becomes easier via the GPS enabled monitoring system.
Gain Driver Management benefits. Your driver management system should be complimentary to the existing system you are running at your company. Use the software to leverage the monitoring and tracking process, to increase driver productivity plus behaviour and also to improve upon present practices related to safety and inspection. The driver management system is capable of uploading telematics data in real-time, related to the driver and assets involved, that can improve performance (like fuel and vehicle utilisation).
Streamline inspections & fuel usage. Fuel stays on as one of the biggest recurring costs in fleet operations. Monitor fuel usage and trends and compare mileage to correct and improve productivity and profitability of moving assets. Use the system to optimise scheduling and route maps. The system also supports reliable inspection and maintenance schedules with electronic reports and bettering driver involvement. Track the inspection routines and save time of assets off the road and also for drivers.
Leverage the GPS/Telematics data generated. Day-to-day tracking of the drivers and assets on the move is crucial for productivity. This is achieved by integrating the telematics devices with the FMS software. The visibility gained by managers improves proactivity and safety. It improves driver behaviour, delivery schedules, communication with customers, preventive maintenance and overall safety.
Upkeep your safety standards. With the help of the FMS software, safety can be taken care proactively. It keeps your organisation compliance and improves quality. Arrange regular safety meetings and training for staff/drivers involved and provide them with quick reference access to documents. Encourage the safety ad responsibility of drivers. Not following safety protocols may prove costly and lead to future violations, breakdowns or accidents.
Find how Trinetra’s integrated fleet management system with GPS tech helps in optimising operations. The FMS software will help your fleet to improve productivity & safety. To know more visit our site – and leave an enquiry online. We’ll contact you. You can also request for a demo. We’ll be glad to help.

Useful tips that help avert breakdowns for your fleet of vehicles

Fleet management of vehicles has critical areas that affect the ROI of the organisation. Breakdown is an important factor in the cost of fleet maintenance. Commercial fleets need to be running on road for the maximum hours of its life time, to make operations cost-effective and optimise fleet utilisation. Hence, reducing the cost of breakdowns is high priority.

As for vehicle or truck breakdowns, some expenses are likely to be overlooked. Fleet managers need to keep looking for hidden breakdown costs, at the number of unscheduled service events and breakdowns, to make operations profitable. This is where preventive maintenance plays an important role. Fleet managers have to factor decrease in driver productivity, overtime pay, cost of rental/safety stock, customer delivery penalties, missed warranty recovery and towing costs. Fleet Management software with the GPS system help in improved vehicle management and for better customer service.

Trinetra’s fleet management system will greatly help in streamlining the maintenance process. Find below some useful tips to help you reduce the severity pf breakdowns.

Improve on Preventive Maintenance plans. Sticking to a good preventive maintenance plan is the best way to avert breakdowns. Trinetra FMS enabled with GPS can help you set up automated maintenance notifications and alerts for you moving assets. Plan it for each vehicle as per OEM’s schedule which includes engine hours or mileage as per payload usage. Consider duty cycles of assets and track maintenance schedules on the application. It should also track differed service events and remind of outstanding service turns.

Don’t defer Maintenance event. Deferring maintenance events can result in costly breakdowns. There may be work pressure on some fleets and deferring maintenance may look good for quarterly results, but maybe at a price which wipes off that gain in the long run.

Clubbing Service Tasks. Use the FMS software to identify pending service events, deferred recalls or outstanding inspections to consolidate the operations at one point of service, whether scheduled or unscheduled. When the asset is off the road in the shop, completing maintenance or service tasks together will save time and labour.

Remote Diagnostics via GPS. The GPS enabled system can gather critical data usable for remote diagnostics. Telematics can help fleet management by monitoring driver behaviour and sending them notification or alerts whenever needed to avoid problems. It can also handle repairs or replacement required, to be shifted to the next scheduled service event.

Analyse the fleet reports data. Process the data collected via the FMS software and other providers, OEM or dealership, to proactively plan preventive maintenance or recalls. It helps to prevent breakdowns in future or unscheduled service stops.

Review to improve Preventive Maintenance. By reviewing all data and reports regarding periodical maintenance, vehicle history, breakdowns and parts inventory, fleet managers can proactively improve utilisation and control costs of their fleets. Better planning and updates will prevent downtime and boost revenue in the long run.

Learn how Trinetra’s integrated fleet management system with GPS tech helps in customisation. The FMS software can help your fleets to increase productivity & safety. Just leave us an enquiry online, and we’ll contact you. Otherwise, request for a demo, You can alternatively  visit for more information.

Thumb rules Fleet Managers should follow for rolling out new changes

In any organisation to bring about change is hard task, whatever the circumstances may be. Rolling out new changes or process in the work environment for he employees can be a difficult task for Fleet Managers, especially if employees are unprepared for it.

Here are some thumb rules Fleet Managers should follow when rolling out changes.

Communicate the change clearly. It is important that Fleet Managers should be clear about the adjustment being done when rolling out the changes. Managers should show the reason behind the changes and let their staff know why it is needed. Tell them about the benefits of the modifications and how it will improve operations and help the staff members know how it could directly affect them. Explain how they will implement the alterations or changes.

Schedule the rollout of changes. The Fleet Manager who is planning the changes in process and operations, should have a schedule sorted out for the rollout of the changes. With maximum of details placed on a timeline, it can ease the transition for change for the employees. It can also set clear expectations for new changes being adapted.

Form a Test Group. It would be a good approach to form a small group from the staff to check on the new changes. This test group can work through the procedures proposed to find any issues or pain points. To get favourable acceptance from the entire workforce, allow the processes to be altered before the actual rollout. By allowing the processes to be tested and tweaked, help to instil confidence in them for the changes.

Track after rollout. It’s important to track the progress of the rollout of new changes. Not all changes and new processes can be successful straight away. So follow up and find out if the work flow is impacted or how customer service is affected. Find out the overall feedback from the staff. Gather information and document it for future review and evaluation. Contiguous feedback will allow fleet managers to stay connected and updated on the changes being made. How it is being received and how is the morale of the team affected, or any suggestions to improve the new changes can be found out in periodic follow up.

Any fleet operator or fleet business needs a good fleet management software It has to provide you the insights to make everything clear and understandable. A fleet management software can be installed to generate various types of data, thus offering different insights to the fleet operator or managers. It can be used for tracking any process changes being implemented. Data can be documented for future review and audit. Fleet Management software with the GPS system help in improved vehicle management and for better customer service.

Find out about how Trinetra’s integrated fleet management system, with customisation, can help your fleet business to improve safety, efficiency and productivity. leave us an enquiry online, and we’ll get in touch with you. Otherwise, contact us for a demo, You can also visit for more information.

Cab booking experience gets enhanced for app users with Trinetra’s features

The smartphone has become the biggest medium to engage digital customers and the mobile app is the platform for increasing tangible user experience. So, more and more organisations are looking at the mobile app to enhance customer experience and to meet domestic and international market requirements. The booming Taxi/cab hiring business also widely uses mobile applications to draw customer attention and attract more business repeatedly. Some start-ups have taken to the app-only model to launch their business the market.

Modern cab booking tech enhances UX.

The online taxi/cab aggregator needs to be highly intuitive and aims to offer a user-friendly layout with all features to enhance the cab/taxi booking experience for customers. With Trinetra’s application, users can book a cab/taxi from an operator in advance, both for official and personal use. It operates with two level approval notifications triggered to both the user and the driver. The app can be enabled with offline features, such as SMS notification. The user interface should focus on the needs of the user base and ease of use, with a well-defined UX rich user-guide for first time users and for improving customer experience. There is a brand building exercise also involved.

The methodology of taxi hailing has changed.

Cab booking services have grown in popularity steadily over the recent years by offering rides at comparatively lower prices, apart from regular offers. Users of the application, both customer and driver, can use it with greater ease and convenience to book a ride. It includes checking the status of the driver and his location, the choice of payment method and also provide feedback after the ride is ended.

It has proven to be the right tool for operators, convenience for users and a successful business model. The Taxi-Cab aggregator can make best fleet utilisation with the GPS aided technology in use. The customer base is centred geographically and competition is usually tough. Customers stick to the service provider that offered the most comfortable ride experience at a fair price, the main reason to come back again. The technology behind the application also provides for collaboration with local resources, like hotels, tour and travel agents, or even other online service providers and outsourced services.

The sync between operators and drivers is crucial in this model, as time delay and communication is a critical factor in the business. The contact centre and the software in place should be capable of handling the peak traffic generated. To keep up the level of service, the driver behaviour must be pleasant and helpful. The application can help to check on the drivers working remotely and their performance in the long term.

To know more about Trinetra’s fleet management system and the customisation on offer, which also help improve safety and productivity of a vehicle fleet, please contact us for a demo, or visit You can also leave us an enquiry. We’ll get in touch in you.

Reduce idling, increase efficiencies, to improve your fleet business ROI

When it comes to fleet management, the best ones come with the GPS tracking technology to offer you all the insights you need that give you up-to-date details of your fleet, with the help of a dedicated software. The details derived from data reveal that reducing idling that creates more benefits and other details help to identify and optimise many areas of the fleet operations.

The fleet management software that Trinetra Wireless offers has an improved SMS and push notification triggering system, which has helped to optimise many areas of the fleet management and is focused to increase efficiency, reduce running costs and improve overall profitability. The software helps in Fleet Maintenance which helps to reduce downtime of vehicles and extends the life span. This also translates into better ROI for businesses.

The sync between operators and drivers is key in this transport operations. Idling of vehicles proves to be a highly non-productive activity, creating concerns of fuel wastage, air and noise pollution and unnecessary wear and tear of the engine. Heavy trucks and other heavy-duty vehicles are the highest fuel consumers, which has been widely observed. This ultimately increases fuel costs, maintenance costs and waste of time to the company’s operations.

The software generates various types of data, offering different insights to the fleet operator. Trinetra’s software helps in better routing, planning stops and thus saves fuel and time for operators. This also contribute to better fleet utilisation. Some of it go in for better managing of drivers. The monitoring system tracks a number of parameters that go into judging driver skills. Dashboard cameras can be integral into the system, which helps in the fleet manager’s driver training process and for targeted feedback from their workforce. Hard braking, hard acceleration, over speeding, hard cornering are factors that can be monitored. The monitoring and data generated goes to aiding informed decisions.

To know more about how Trinetra’s fleet management system, with customisation on offer, can help in improving safety, efficiency and productivity of your vehicle fleet, please contact us for a demo, or visit Otherwise, leave us an enquiry. online, and we’ll get in touch.

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