How to manage your fleet with less staff.

Jul 17, 2020

The modern fleet manager is consistently working to economise operations and improve the ROI of the company, but when a calamity hits the economy, the challenges being faced change altogether. The Covid-19 pandemic is a medical catastrophe that has hit most parts of the world leaving economies to run in crisis mode. The transport and logistics industry the world over is one of the hardest hit.

Fleet operators have to run on reduced budgets to make up for big losses caused by the pandemic and subsequent lockdowns. Due to various reasons operators are forced to run operations with reduced staff. It may be owing to layoff or medical reasons, but the managers have to put the show back on the road. Managers have to face the challenges of the new normal caused by the Covid-19 virus outbreak.

It is difficult to get the same work done with lesser staff members. However here are some ways to follow to manage the situation as best as possible.

First is to review & evaluate operations. One of the first things the fleet manager or owner has to do is to review and evaluate the operations and process. Find out tasks and processes that are duplicated at multiple points or by employees. Identify the obstructions in the process and areas where more time is taken. Get inputs from your staff and make a list of improvements to be done. Discuss all this and work with your staff to make the process efficient.

Implement and make best use of FMS software. Use your existing, or if not immediately implement, the fleet management system software to streamline operations and make them more efficient. Your list of improvements and innovations can be implemented through the FMS software. The maintenance process too can be streamlined by analysing all information about the vehicles, stored in on place (centralised). It will reduce time in paperwork and documentation and make all repair and vehicle information readily available. It will save technicians time and streamline the parts inventory and related stock.

The system will support a preventive maintenance schedule that will improve the life cycle of vehicles and prevent unplanned downtime of the fleet. The system’s data will alert the maintenance technicians for any discrepancies and identify issues before it occurs.

Telematics support. Modern FMS uses telematics in helping to diagnose fleet vehicle condition and maintenance issues. It is helpful to run the system with lesser staff members and support technicians to achieve more work. It can speed up vehicle inspections and reduce its numbers. It can help identify severity of issues and prioritise its rectification or repairs. Telematics also support in remote monitoring of vehicles that leads to better vehicle utilisation and better driver behaviour, which all tends to cost savings.

Trinetra’s FMS software uses a telematics enabled system run on a web-based platform. This Fleet Management software, with mobile app integration, has many benefits to economically run fleet operations in any industry. Learn more about Trinetra Wireless products with a look at our website ( Just ask for a Demo and we’ll respond as soon as possible.

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